Info for Placed STAR Fellows

Alerts!

This page will be updated with important information throughout the summer. You may wish to use an app to alert you of any changes via email, popups, or SMS messages. There are several available, but you may wish to try the Distill extension if you mainly use FireFox or the Page Monitor extension if you mainly use Chrome. Others are available.

Deadlines

There are several key deadlines you must meet for the Program to run smoothly. The Program deadlines are always available on the Key Dates page. Your Workshop Leaders and Research Mentors will also have several deadlines specific to you at your site, so make sure you ask questions, keep your scheduler current, and plan your time wisely. The nine-week program is very busy and goes by incredibly quickly. It is important that you demonstrate your professionalism by keeping track of deadlines and meeting them. If it looks like you might have trouble meeting a deadline, make contact with others involved before the deadline arrives.

Roles and Responsibilities in the Program

Together STAR and your Lab Site have put together a large team of people to help you get the most out of your Fellowship and help you transfer the skills and perspectives you gain in research into your classroom.

  • STAR Staff are available to help you with any Program matters you don't understand. Our phone number is 805-756-2875 for urgent matters, but we also respond to email (star@calpoly.edu) as soon as possible.
  • Workshop Leaders conduct weekly education workshops and help support Fellows with their program deliverables, they are also good points of first contact to seek support for any difficulties arising during the program.
  • Lab Site Coordinators coordinate on-site activities between Research Mentors, other site staff, Workshop Leaders, Fellows, and STAR Staff. They are a good point of first contact to seek support for any site-specific difficulties or questions which arise during the program.
  • Research Mentors direct and support the research activities of STAR Fellows. They are responsible for helping you develop professional practices, guiding your research efforts, and advising you on your research presentation.
  • STAR Alumni - There are hundreds of people who have faced many of the same challenges you do in the lab and in the classroom. STAR Alumni form a network of peers you can draw upon to succeed in the classroom and in the lab throughout your career as a teacher-researcher. Do communicate with Alumni through our list-serv. Your email address will be added to this list-serv at the start of the Program.

Placed STAR Fellows

This means you! Your specific Participant Agreement outlines your responsibilities in detail, but as an overview you have agreed to:

  1. Participate in the entire 9-week Fellowship, contributing 40 hours of work per week during this period combining your lab and workshop sessions;
  2. Participate in the STAR Opening Events;
  3. Participate in the STAR Research Conference (see dates on KeyDates tab);
  4. Participate in weekly half-day education workshops at assigned site as part of your work week;
  5. Participate in teacher-researcher community-building activities online and in person ;
  6. Prepare and present a research product (poster or oral presentation as directed). You must present this work personally at the Research Conference and upload it to the Cal Poly Digital Commons, but you may also make the same presentation at your lab site if requested;
  7. Develop and submit an educational product (Lesson Plan or Classroom Coding Plan) for an activity based on your particular research project;
  8. Complete Program evaluations and surveys before, during, and after the program as directed;

The opportunities that participation in STAR brings are due, in large part, because our hundreds of alumni are good ambassadors of the Program who always treat their peers and mentors with professionalism and respect!

Housing

Although many sites offer affordable housing options to STAR Fellows, accommodation arrangements are ultimately the responsibility of each Fellow. You are responsible for making housing arrangements, signing any contracts, and paying any deposits, rent, and utilities. Payments are your responsibility except where other arrangements have been made by your Lab Site Coordinator. Some Fellows may be eligible for additional housing and/or travel support through their campus or other scholarship programs like Noyce, please enquire at your Dean's office or Noyce Grant PI.

STAR will try to provide as much supporting information for housing at your lab site as possible once placements are made (usually by mid-April), but you don't have to wait for us! As soon as you have been placed and you have accepted your summer Fellowship by submitting our paperwork, you can correspond with your lab site coordinator and seek accommodations at your site. Although not required, we encourage STAR Fellows placed at the same site to share accommodations and costs.

Travel to your Lab Site

Each Fellow is responsible for arranging their own travel to their placement site at the start of the Program and their return from their lab site at the conclusion of the Program. Noyce scholars may be eligible for other financial assistance to participate in STAR, please contact your Noyce coordinator (PI) for details. There may also be other programs on your campus to assist with travel to participate in this research experience, consider contacting your dean's office, department chair, or advisor for suggestions.

STAR Conference Travel

Travel arrangements for Fellows to attend the STAR Research Conference are made by the STAR Program Staff. STAR will arrange flights or carpooling for Fellows to attend these conferences if you are not located in the 'Bay Area'. Accommodation for the Research Conference venues will also be provided by STAR. Depending upon travel arrangements you may be scheduled for one or two night's accommodations. In most cases automobile travel will be using rental cars. In rare cases, STAR may approve travel in your own vehicle. In such instances, we are unable to provide reimbursement based on petrol receipts, but instead must reimburse you on a per-mile-travelled basis calculated as point-to-point at a rate specified by the state (typically around $0.54 per mile). If travel in your vehicle is approved by STAR in advance, please fill out this Travel form (PDF version, Excel Version) and submit to star@calpoly.edu when requested. Only accommodation for the closing conference (not travel) will be provided for Fellows living in the Bay Area.

We will contact you with further details. All other meals and travel costs (including airport parking and baggage) are the responsibility of the Fellow unless special arrangements are made in advance.

Dress Standards

Each lab site partner will have its own requirements and social norms for dress. Be observant during your first week, but don't hesitate to ask someone on the site either. Be sure to pay attention to practical/safety requirements like wearing closed-toe shoes, lab coats, or no dangling hair, fabric, or jewelry if you're working around machinery. STAR conferences are professional events where business casual dress is appropriate.

Just for Fun Photos

Many STAR Fellow projects produce some gorgeous graphs and delicious videos and every project involves a lot of great people. We'd like to share a bit of your STAR summer at the Research Conference. To do that we invite everyone involved in STAR to share photos and/or videos of their summer experience via Facebook (Star Cesame) or by emailing them to star@calpoly.edu. We'll share a selection (as many as we can, really) in the Research Conference program and presentations. This is completely voluntary. Don't wait until the end, upload whenever you get something fun!

Forms! Forms! Forms!

Once you have been placed in this year's programs we occasionally require forms and surveys from you. They can be found here.

Document Description
Placement Documents
(Just for Reference: These are the agreements you signed to participate)
  • 2017 Participant Agreement has not yet been finalized - our contract
  • ACH Enrollment Form - allows us to deposit stipends
  • Media Release - allows us to record events
Tax form W9 form necessary to process stipends, please upload by 27 May, upload link here)
Pre-Program online survey Not Yet availabile
Post-Program online survey Not Yet available
Research Products
Education Products